Australian ComputerSociety – Constitutional Reform WorkingGroup

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ConsultationRound 3

Version of 21 June 2022


For over 50 years, ACS has been serving the needs of ICT professionalsnationwide. In that time, we have grown from a small federation of state-basedassociations to a large national organisation.

The Constitutional Reform Working Group (CRWG) has drafted areplacement constitution, intended to take the Society well into the 21stcentury.

Round 1 of consultations was conducted during the 4th quarterof 2021, and Round 2 during the 1st quarter of 2022.

This third and final Round of discussions is about the clauses designedto fulfil members' requirements of their Society.


About theRound 3 Consultation Process

The overall design seeks to balance many considerations, including members'needs, differences among the Branches, the need for practicality and agility,and regulatory requirements.

The ConsultationDocuments

A set of four documents is provided, at varying degrees of depth.

In each case, an HTML version is provided, for reading on-screen and providingyour comments, and a PDF is available, for print and A4-display purposes.

  1. A 1-Page Outline, in HTMLwith web-forms, but alsoin pdf
  2. An Overview of Key Features (30 points, 8 pages), in HTMLwith web-forms, but alsoin pdf
  3. The Alternative Governing Committee Models, in HTMLwith web-forms, but alsoin pdf
  4. The full draft Constitutional Document, in HTMLwith web-forms, but alsoin pdf

We suggest that many people may prefer to read the short Outline (document1), then scan the Overview (document 2) and read about features of particularinterest.

The central feature is the Governing Committee and Congress, together with themeans whereby the Governing Committee is accountable to the membership. Forthat, read the Models discussion (document 3), and then clauses 10-12 in theConstitution (document 4).

The Events

A series of events is being prepared, to be run by both national committeesand Branches. These will provide the opportunity for discussion and informsubmissions.

A pre-recorded lead-in video has been made available to event-organisers.

The OnlineForum

To facilitate a national conversation by electronic means, an Online Forumhas been established.

The ACS CRWG Online Forum is live at https://groups.io/g/CRWG-3.

You may need to register, by clicking on the < + Join This Group> buttonat the bottom.

Once you've completed registration, we suggest you investigate the Messagescomponent.

You can then:

It's important to use hashtags to show the part of theconversation your posting relates to.

The CRWG members will be observers, and where appropriate participants, in theforum.

How DoI Provide Input?

We recommend you use the HTML version(s) of whichever document(s) you wantto comment on, using the Web-Forms provided. That provides auto-tagging ofcomments and auto-posting to the Online Forum, enabling CRWG to efficientlycollate and analyse submissions:

  1. The1-Page Outline
  2. TheOverview of Key Features
  3. TheAlternative Governing Committee Models
  4. Thefull draft Constitutional Document

OtherAlternatives for Providing Input

The following further alternatives are available:

If you would prefer a contribution to be open, but not identified toyourself, feel free to use a pseudonymous email-address. (CRWG's policy hasbeen, and continues to be, to evaluate pseudonymous content on its merits).

If you would prefer a contribution to be considered by CRWG, but not open, youcan emailto the Co-Convenors, and/or to any CRWG member using<firstname>.<lastname>@crwg.org. The CRWG members are listed on theAbout page.

Contributions will be gathered from all channels on about 5 August.

Reporting Back

The CRWG will receive all input through all of the channels, analyse it, andreport back to the membership. Reports will be posted on this page.

CRWG anticipates publishing the Round 3 Report to members by 30 September2022.

It is anticipated that a diversity of views will be expressed, that some willbe inconsistent with one another, and that a few will not be consistent withthe law. As a result, not all views will be able to be accommodated. The CRWGwill nonetheless do what it can to reflect all members' input at least in thereport, and where possible in the Constitution that we recommend to Congressand Management Committee.

The final Recommendations of CRWG will also need to reflect legal advice on thestatutory and other regulatory requirements involving a cluster of agenciesincluding ACNC, the ACT Registrar-General and/or ASIC, and the ATO.



THE ROUND2 REPORT - ARCHIVAL INFORMATION

[The following information was published on 25 April 2022. It providesaccess to the results of the consultation process. The links remain live.]


The Round2 Report

The second of the three rounds of consultation ran during February-March2022. The analysis was conducted during March-April, and a Report back toMembers was prepared.

A 1-page ReportSummary is available, and is reported in narticle published in Information Age.

The FullReport is available, comprising the Summary plus 20 pp. of text.

In order to fulfil the CRWG's auditability and traceability obligations, theraw material and an intermediate format used in the analysis are provided inthe following files:

The CRWG, in preparing the Consultation Document for Round 3, is reflectingthe input provided by members in Rounds 1 and 2.

The Round 3 Consultation

It is intended that this will commence during June 2022.Details will be provided on this web-page.



THE ROUND2 CONSULTATION PROCESS - ARCHIVAL INFORMATION

[The following information was published on 3 February 2022. Itdescribes the process whereby the second round of the consultation process wasconducted. The links generally remain live, whereas the process details arenow a matter of historical record.]


About theRound 2 Consultation Process

The first consultation round was concerned with the principles that shouldguide the design of the new constitutional document. This second rounds seeksmembers' input regarding the elements that members would like the newconstitution to have. The third round will be concerned with the wording ofkey clauses. All members will receive notice of the opportunity to contributeto each round.

The first consultation round was concerned with the principles that shouldguide the design of the new constitutional document. The third round will beconcerned with the wording of key clauses. All members will receive notice ofthe opportunity to contribute to each round.

This second round seeks members' input regarding the elements thatmembers would like the new constitution to have. Here is theInformation Age article on Round 2.

Background is also available in anintroductory video and slide-set, presented by the CRWG's Co-Convenors(11m45s). You can also access theslide-set from that presentation, or theslide-set presented to Congress on 22 February.

The ConsultationDocuments

The CRWG recommends reading these documents before providing a submission:

The Events

A series of events is being offered, through both national and Branchchannels, to enable discussion and inform submissions.

* Events at Branch Level

Here are the Branch-Level Events that we're aware of to date (alpha byBranch name):

* National VideoDiscussion Sessions

Here are detailsof national events open to all members, and how to book for them.SUSPENDED, because of the rapid emergence of more popularBranch events

* Other Events at National Level

Here are the Events that we're aware of to date that are being run bynational Boards, committees, SIGs, etc.:

The OnlineForum

To facilitate a national conversation by electronic means, an Online Forumhas been established.

The ACS CRWG Online Forum is live at https://groups.io/g/CRWG-2.

You may need to register, by clicking on the < + Join This Group> buttonat the bottom.

Once you've completed registration, we suggest you investigate the Messagescomponent.

You can then:

It's important to use hashtags to show the part of theconversation your posting relates to.

The CRWG members will be observers, and where appropriate participants, in theforum.

How DoI Provide Input?

You can startwith any of the three documents listed above because each is cross-linkedto the others.

To provide feedback on the documents, and other input:

If you would prefer a contribution to be open, but not identified toyourself, feel free to use a pseudonymous email. (CRWG's policy has been, andcontinues to be, to evaluate pseudonymous content on its merits).

If you would prefer a contribution to be considered by CRWG, but not open, youcan emailto the Co-Convenors, and/or to any CRWG member using<firstname>.<lastname>@crwg.org. The CRWG members are listed on the Aboutpage.

Contributions will be gathered from all channels on about 14 March.

Reporting Back

The CRWG will receive all input through all of the channels, analyse it, andreport back to the membership. Reports will be posted on this page.

CRWG anticipates publishing the Round 2 Report to members at latest by 30 April2022.

It is anticipated that a diversity of views will be expressed, that some willbe inconsistent with one another, that a few will not be consistent with thelaw, and hence not all views will be able to be accommodated. The CRWG willnonetheless do what it can to reflect all members' input at least in thereport, and where possible in the subsequent rounds.



THE ROUND1 CONSULTATION PROCESS - ARCHIVAL INFORMATION

[The following information was published on 13 December 2021. Itprovides access to the results of the consultation process. The links remainlive.]

TheRound 1 Consultation

The first of the three rounds of consultation ran throughout October 2021.The level of interest remained high, and the deadline for input was extended to12 November. The analysis was conducted during November, and a Report back toMembers was prepared.

TheRound 1 Results

An outline of the results is in anarticle published in Information Age.

The Report, and supporting information, are available at the following links:

In order to fulfil the CRWG's auditability and traceability obligations, theraw material and intermediate forms used in the analysis are provided in thefollowing files:

The CRWG, in preparing the Consultation Document for Round 2, is reflectingthe input provided by members in Round 1.

The Round 2 Consultation

It is intended that this will commence in early February 2022.Details will be provided on this web-page.


[The following information was published on 30 September 2021. Itdescribes the process whereby the first round of the consultation process wasconducted. The links generally remain live, whereas the process details arenow a matter of historical record.]

We welcome input from all members, current and former, as well as anyother stakeholders who have a view on how ACS can best serve our members in theyears to come.

Aboutthe Consultation Process

The first consultation round will gain insights into members' views on thenature of the professional association, and the principles that should guidethe design of the new constitutional document. The later consultation roundswill then drill down into the specifics of features and clauses. All memberswill receive notice of the opportunity to contribute to each round.

The ConsultationDocuments

The CRWG recommends reading these documents before providing a submission:

The Events

A series of events is being offered, through both national and Branchchannels, to enable discussion and inform submissions.

Here are detailsof events and how to book for them.

The OnlineForum

To facilitate a national conversation by electronic means, an Online Forumhas been established.

The ACS CRWG Online Forum is live at https://groups.io/g/CRWG-1.

Please register by clicking on the < + Join This Group> button at thebottom.

Once you've completed registration, we suggest you investigate the Messagescomponent.

You can then:

It's important to use hashtags to show the part of the conversation yourposting relates to

The CRWG members will be observers, and where appropriate participants, in theforum.

HowDo I Provide Input?

First, read the summary and question list, and check what the fullConsultation Document has to say about the points you are most interested in.To provide feedback on the documents, and other input:

Contributions will be gathered from all channels at the end of October 2021.

Reporting Back

The CRWG will receive your input through all of the channels, analyse it,and report back to the membership. Reports will be posted on this page.

CRWG anticipates publishing the Round 1 Report to members at latest by 10December 2021.

It is anticipated that a diversity of views will be expressed, that some willbe inconsistent with one another, that a few will not be consistent with thelaw, and hence not all views will be able to be accommodated. The CRWG willnonetheless do what it can to reflect all members' input at least in thereport, and where possible in the subsequent rounds.

Indexof reports

Reports will be published here on the outcomes of each of the consultationrounds.